Liability Release
By registering for camp on behalf of myself, my family and my minor child(ren), I understand, acknowledge, and agree as follows:
A child’s participation in camp activities, events, or programs conducted by Bright Horizons Family Solutions LLC, d/b/a Science Factory Camp, its employees and agents (the “Camp”) involve inherent and unavoidable risks of physical injury or harm and, despite reasonable precautions, it is impossible for the Camp to enumerate or eliminate all possible risks or guarantee safety. For example, there are risks associated with science experiments, physical games, and the use of equipment, which may break, malfunction, or cause injury even when used as intended. DESPITE THESE RISKS, I AUTHORIZE MY CHILD(REN) TO PARTICIPATE IN ALL CAMP ACTIVITIES AND, ON BEHALF OF MYSELF, MY FAMILY, AND MY MINOR CHILD(REN), TO THE FULLEST EXTENT PERMITTED BY LAW, HEREBY WAIVE AND RELEASE ALL CLAIMS, DEMANDS, ACTIONS, CAUSES OF ACTION, COSTS, LOSSES, EXPENSES, MEDICAL BILLS, AND LIABILITIES OF ANY KIND OR NATURE (“CLAIMS”) INCLUDING BUT NOT LIMITED TO CLAIMS OF INJURIES, HARM OR LOSS ARISING FROM MY CHILD(REN)’S CAMP PARTICIPATION, CAMP ACTIVITIES, OR THE CAMP’S NEGLIGENCE, ACTION OR INACTION, WHICH MAY BE ASSERTED BY ANY OF US AGAINST THE CAMP, ITS STAFF, EMPLOYEES, AND AGENTS, AND I HEREBY AGREE TO INDEMNIFY, DEFEND AND HOLD THEM HARMLESS FROM ANY SUCH CLAIMS.
Camp employees are authorized to act in their reasonable judgment in any situation requiring medical attention for my child(ren), including without limitation, administering first aid and, if necessary, calling an ambulance for transport to a nearby medical facility. The costs of any transport or medical treatment are my sole responsibility regardless of whether the costs are covered by my medical insurance.
Camp Policies
By signing below on behalf of myself, my family and my minor child(ren), I understand, acknowledge, and agree as follows:
PHOTO RELEASE. The Camp regularly takes photographs, audio recordings and videos of participating children and retains all rights, title and interest therein. The Camp takes care that use, display, and dissemination of these materials are accomplished in a thoughtful and safe manner. They may be shared with Parents/Guardians and other families in a variety of ways: on our websites, via email, through their Science Factory Camp online account, and posting at the Camp location. In addition, they may be used by the Camp or Bright Horizons for general business and marketing purposes, including online. By signing below, you give permission for the Camp to take photographs, audio recordings, and videos of your child(ren) and to use them as described above. If you have questions or concerns regarding the use of materials featuring your child(ren) publicly, please contact [email protected]
Parents/Guardians may not take photographs, audio recordings, or videos of any other children, staff, or families at the Camp. Participating children are also prohibited from taking photographs, video, or audio recordings on personal or other devices. In no event should any content be transmitted, uploaded, posted online, or shared electronically, except for files created as part of a program that are transmitted to a Parent/Guardian’s Science Factory Camp online account. Upon the Camp’s request, Parents/Guardians and children will delete any such content from devices, sites, platforms, or other media.
IMMUNIZATIONS. For the health and safety of all campers and staff, all attending child(ren) are required to be current on all immunizations required by their local school district (including COVID-19 vaccinations). Proof of vaccination may be requested at any time. Exceptions for non-medical, religious, or philosophical reasons are not permitted, except in states where consideration for exceptions are required by law. Medical exemptions will be considered by the Camp Headquarters on a case-by-case basis with adequate documentation from the child(ren)’s regular, licensed physician confirming that they cannot safely receive vaccinations for medical reasons, in addition to information needed to meet any applicable state requirements.
HEALTH INFORMATION. Families are responsible for providing accurate and complete medical, behavioral, allergy, and dietary restriction information critical to their child(ren)’s safe enjoyment and participation in Camp activities.
FOOD ALLERGIES. All food served at Camp is prepared and/or sourced off-site and the Camp is unable to guarantee that snacks and lunches provided are safe for exposure to or consumption by children with severe food allergies. As such, children with severe food allergies are required to bring food from home each day that does not contain nuts or shellfish, and which is ready-to-eat (since refrigeration and/or heating are not available). Families may request to have their child(ren) sit separately from other campers during lunch for allergy safety by calling the Camp at 628-203-8848 or updating their camper’s profile in their Science Factory Camp account.
MEDICATIONS. Medication required to be taken at Camp must be provided to staff at check-in with a completed Medication Authorization Form providing written consent for its administration by staff. Medication must be labeled with the child’s name and in its original container. A family’s instructions cannot conflict with the prescription or product label instructions. Medication will be kept in Camp headquarters during the day and may be picked up by an adult at check-out each day or at the end of the Camp session. Additional/alternative documentation and/or processes relating to the administration of medication may be required to meet applicable state requirements.
TOILET TRAINING / BATHROOM INDEPENDENCE. Children are expected to be fully toilet trained and able to use the bathroom independently. This includes not wearing diapers/training pants, not having daily or frequent accidents, being able to anticipate and communicate if they need to go to the bathroom and stop what they are doing with enough time to get to the bathroom, being able to take off their clothes and put them back on without assistance as needed, wiping/cleaning themselves after using the toilet without assistance, and washing and drying hands. Reasonable accommodations will be explored for children with documented medical conditions.
WHAT TO BRING / NOT BRING FROM HOME. Children should bring a reusable water bottle (labeled with their name), a change of clothes/shoes (if they are toilet trained but occasionally have accidents), layers depending on the weather, and athletic/close-toed shoes if they will participate in sports or active games.
Children are prohibited from bringing cellphones, tablets, game systems, card games, toys or novelty items, project materials, valuables, money, animals, illicit substances, weapons or contraband. Smart watches must be in school or airplane mode while at camp. If cell phone features are utilized (calling, texting, gaming/photos) it will be considered prohibited as above.
SICK CAMPER / WHEN TO STAY HOME. Children must stay home or be picked up promptly if they exhibit or have exhibited any of the following within the last 24 hours:
- fever, cough, shortness of breath, sore throat, chills, body aches, fatigue, headache, nausea or vomiting, diarrhea, new loss of taste or smell or eye drainage.
- symptoms of a contagious disease or illness that presents a risk to others, including COVID-19, unless the child’s regular physician confirms the child is not contagious or the contagious illness has resolved.
Additional measures may be taken depending on the medical circumstance as required by local health departments, the CDC or other public health entities.
CONDUCT. The Camp reserves the right to terminate its relationship with any family or individual in appropriate circumstances. It is possible to end our relationship with one Parent/Guardian, while designating the other as the sole point of contact, if the situation lends itself to this solution. Activities warranting termination include, but are not limited to:
- failure or refusal to abide by camp policies or regulatory requirements;
- failure or refusal to accept and cooperate in camp decisions or practices;
- bullying, physical abuse, or verbal abuse toward staff, children, or other parents, including racial slurs, hate speech, cursing or swearing;
- inappropriate, discourteous, or disrespectful interactions toward or communications with others, including on social media;
- failure to pay registration; or
- demand for special treatment or services that are not provided to others, cannot reasonably be delivered by the program, or are outside the philosophy of the program.
The Camp will attempt to discuss its concerns and allow a family the opportunity to correct inappropriate or disruptive conduct. However, the nature and/or severity of the conduct may require immediate termination.
RESERVATIONS. When purchasing Day Passes, customers must select the date(s) they plan to have their child/children attend. Camp capacity by day is limited, so once reservations for a given day are full, Science Factory Camp will not accept additional campers. In the event a purchased day pass is not utilized on the date that was reserved, the unused pass will either be (a) credited to the customer’s account for future use; or (b) automatically refunded after the last camp of the session ends (see our Refunds & Payments policy below for details).
REFUNDS & PAYMENTS. Day Passes and 15+ Day Passes purchased directly from the Camp that are not used during the Camp session will be refunded automatically at the rate you paid. Refunds will be initiated automatically to the original payment method used no later than ten (10) business days after the last Camp of the session closes, without the need for request by customers. If a credit card or ACH refund transaction fails for any reason, the Camp will automatically issue a check to the refund recipient listed instead. Any days attended are not eligible for a refund unless the child went home due to illness within 2 hours of check-in. If a payment is declined or is disputed after a child attends, the Camp will re-process the original payment method and pursue the amount due through all legal means. Refunds are not applicable to employer-sponsored Back-Up Care benefits.
BRIGHT HORIZONS BACK-UP CARE USE. Families attending Science Factory Camp using their Back-Up Care benefits should be aware of the following:
There are many programmatic differences between Science Factory Camp and other Bright Horizons’ Centers, including but not limited to: the types of activities and equipment offered, higher attendances, mixed age group participation in activities, expectations for toilet training/bathroom independence, and staffing ratios. Please make sure to review sciecefactorycamp.com and the web page for your preferred camp location and contact the Camp if necessary to ensure you understand these differences.
Children must attend camp at the location and on the dates that were reserved. If you ever need to cancel, change or have any questions regarding your Back-Up Care reservation or benefit, you must contact Bright Horizons at 877-242-2737. Science Factory Camp is unable to assist with these requests.
The additional paperwork presented by Bright Horizons when making your Back-Up Care reservation is not required for Science Factory Camp. The only paperwork that is required to attend the Camp is what is listed for your state (if applicable) when you log into your Science Factory Camp account.
If you have exhausted your Back-Up Care benefit, you are welcome to purchase additional Day Passes at our retail pricing through your Science Factory Camp account. You are also able to apply your Back-Up Care reservations towards the purchase of a 15+ Day Pass plan.
PARENTAL NOTICE REGARDING THE CHILDREN’S ONLINE PRIVACY PROTECTION ACT (“COPPA”)
Thank you for accepting our Parental Notice Regarding the Children’s Online Privacy Protection Act (“COPPA Notice”) and consenting to us collecting personal information directly from your child as described in our COPPA Notice. Please be advised that you may withdraw consent at any time as detailed in our COPPA Notice.
We have provided a copy of our COPPA Notice below for your records.
Under the Children’s Online Privacy Protection Act (“COPPA”), we must provide you with direct notice before collecting “personal information” from your child. Effective July 1, 2013, the Federal Trade Commission (“FTC”) updated COPPA to reflect changes in technology, and now considers a photograph, video, or audio file containing a child’s image or voice to be a child’s “personal information.” For more information about COPPA, please visit https://www.consumer.ftc.gov/articles/0031-protecting-your-childs-privacy-online.
By registering your child for the programs operated by Bright Horizons Family Solutions LLC, d/b/a Science Factory Camp, its employees and agents (the “Camp”), your child will have the opportunity to participate in our in-person camp activities, during which time your child’s image or voice as well as the image or voice of other children participating in the Camp, may be captured in a photo, video or audio file. These files may be uploaded to your secured account, which you create when you register your child with the Camp. You will receive an email notifying you that your child’s photo, video, or audio files are ready to be viewed by you. This same photo, video, or audio file may also be uploaded to the secured account of other parents/guardians whose children attended the same session. We will not collect your or their online contact information from your child or their child. (Note: Your online contact information is provided by you at the time you register your child with the Camp. Any information collected from you will not be used or disclosed for any other purpose, as stated in our Privacy Policy available online at https://sciecnefactorycamp.com/privacy-policy.)
Nonetheless, because the photo, video or audios files may contain your child’s image or voice, and may be uploaded to our secured servers and then to your secured account and/or the secured account of any other parents/guardians whose children attended the same session, the FTC may classify this as ‘collecting’ your child’s personal information. This is the only “personal information” that we may collect from your child for such a purpose. It will not be used by us for any other purpose, disclosed, or combined with any other information from your child.
Your consent is required for the collection, use, or disclosure of your child’s information as may appear in a photo, video, or audio file that they are included in as part of the camp activities. Your consent authorizes the collection, use, or disclosure of your child’s information as may appear in a photo, video, or audio file to campers, parents/guardians of campers, staff members, and third party contractors of the Camp as well as to third parties who may receive your child’s information from other campers or parents/guardians whose children attend the same session or were included in files with your child. We will not collect, use, or disclose any such information from your child if you do not consent. If you do not provide consent to the collection of your child’s personal information as described above, your child will not be able to register for Camp, and we will delete your online contact information from our records if it was provided by your child, and/or will not use your online contact information for the purposes stated in this notice. At any time, you may refuse to permit: 1) your child’s participation in Camp; 2) further use of your information or your child’s information by the Camp; or 3) further contact with your child, and request that we delete your information and/or your child’s information. To exercise any of your rights, please email us at [email protected], call us at 628-203-8848, or write us at 58 West Portal Ave., PMB #800, San Francisco, CA 94127.
Your privacy and your child’s privacy are important to us. We do not share any of your information or your child’s information with any third party, except in the limited fashion described above whereby your child participated in a session